Last updated: November 2025
Registered Office: Crown House, 94 Armley Road, Leeds LS12 2EJ, United Kingdom
Company Number: 14459078
Kyoto Network Ltd (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal information. This policy explains how we collect, use, store and protect your personal data, and how cookies operate on our website www.kyoto.network.
Kyoto Network Ltd is a sustainability and carbon-offsetting solutions provider, supporting organisations to measure, reduce and offset carbon emissions globally.
CEO: Sheraz Malik
Nominated Data Protection Contact: Ghulam Hassan (COO) – enquiries@kyoto.network
We may collect:
• Contact information (name, company, role, email, phone).
• Service-related data (carbon-reporting information, offset requests, project data).
• Website and technical data (IP address, browser type, device identifiers).
• Marketing preferences.
We use personal data to:
• Respond to enquiries and provide Kyoto Network services.
• Maintain client relationships and deliver carbon-reduction projects.
• Administer user accounts (e.g., KyoGreen platform).
• Improve our website, analytics and communication.
• Send updates or marketing (with consent).
• Comply with legal and regulatory obligations.
We share data only with trusted service providers (IT hosting, analytics, verification partners) under confidentiality agreements.
We do not sell your data.
We apply technical and organisational security controls to protect your data, though no system is entirely risk-free.
Where data are transferred outside the UK/EEA, appropriate safeguards (e.g., UK IDTA or EU SCCs) will be applied.
You may:
• Request access, correction or deletion of your data.
• Object to processing or request restriction.
• Withdraw marketing consent.
• Lodge a complaint with the ICO.
Requests should be emailed to enquiries@kyoto.network.
Cookies are small files placed on your device to help our site function effectively and understand how visitors interact with it.
Types of cookies we use:
• Essential Cookies
• Analytics Cookies
• Functionality Cookies
• Marketing Cookies (only with consent)
You can block or delete cookies through your browser settings, though some features may not function correctly.
By using www.kyoto.network, you agree to comply with these Terms & Conditions. If you do not agree, please do not use our website.
All content on this site is owned or licensed by Kyoto Network Ltd. You may print or download content for personal, non-commercial use only.
You agree not to:
• Misuse the website or attempt unauthorised access.
• Copy, distribute or modify content without consent.
• Post harmful, illegal or misleading material.
Links to third-party websites are provided for convenience. Kyoto Network is not responsible for their content or practices.
All information is provided “as is”. We make no warranties of accuracy or fitness for purpose and accept no liability for any loss resulting from reliance on website content.
These Terms are governed by the laws of England and Wales.
Kyoto Network Ltd maintains a zero-tolerance approach to all forms of modern slavery and human trafficking.
Applies to all employees, contractors, suppliers and partners.
We will:
• Conduct due diligence on suppliers and project partners.
• Ensure fair employment practices.
• Include anti-slavery clauses in contracts.
• Train staff to recognise and report concerns.
• Protect whistle-blowers.
Overall authority: Sheraz Malik (CEO)
Day-to-day implementation: Ghulam Hassan (COO)
Concerns should be reported to enquiries@kyoto.network.
This policy is reviewed annually.
Kyoto Network aims to integrate environmental responsibility into all operations and services.
We will:
• Measure and minimise our operational carbon footprint.
• Promote sustainable procurement.
• Offer credible offsetting and emissions-reduction solutions.
• Comply with environmental laws and standards.
• Engage employees in sustainability efforts.
• Communicate progress transparently.
Strategy: Sheraz Malik (CEO)
Implementation: Ghulam Hassan (COO)
Targets will be set annually and results reported publicly.
To ensure all personal and business data are secure, accurate and used only for legitimate purposes.
We adhere to UK GDPR and Data Protection Act 2018 principles.
• Access control and encryption
• Secure cloud storage and backups
• Regular audits and staff training
• Prompt incident reporting and breach management
Ghulam Hassan (COO) oversees data-protection compliance. Employees must report any suspected breaches immediately.
To encourage reporting of unethical, illegal or unsafe practices without fear of retaliation.
Applies to all staff, contractors, suppliers and partners.
Concerns should be raised via enquiries@kyoto.network (mark as “Confidential – Whistleblowing”). Reports may be anonymous.
Whistle-blowers are protected from dismissal or victimisation.
Kyoto Network Ltd is committed to ensuring accessibility for all users.
We strive to:
• Follow WCAG 2.1 AA standards.
• Provide text alternatives.
• Ensure clear navigation and contrast.
• Review and improve accessibility regularly.
For assistance, contact enquiries@kyoto.network.
To set expectations for all suppliers, contractors and project partners.
Suppliers must:
• Operate ethically and legally.
• Prohibit forced or child labour.
• Provide safe working conditions and fair wages.
• Minimise environmental impact.
• Avoid corruption or conflicts of interest.
• Support Kyoto Network’s standards.
We may request documentation or audits. Breaches may result in termination.
We aim to maintain long-term, responsible relationships with aligned suppliers.